Commission Tracking

BindPilot tracks commissions earned across carriers and policies, enabling easy reconciliation with carrier statements.

Commission Basics

Commission is your agency's earnings per policy:

• Rate: % of annual premium (set per carrier, see Carriers)
• Premium: Annual premium from the carrier
• Commission $ = Premium × Rate

Example:

• Homeowners policy: $1,200 annual premium
• Carrier: State Farm, 15% commission rate
• Commission earned: $180/year

Tracking Commissions

Commission Dashboard

Go to Analytics > Commissions to see:

• Total Commissions YTD (year-to-date)
• By Carrier — Breakdown of commission earned per carrier
• By Product — Breakdown by coverage type (homeowners, auto, etc.)
• Trends — Month-over-month commission growth

Per-Policy Commission

View commission on any policy:

1. Go to Clients > [Client] > Policies > [Policy ID]
2. Scroll to Commission section:
   • Annual commission amount
   • Renewal commission (if different)
   • Commission due date
   • Payment status (Pending, Received, Reconciled)

Commission Splits (Team Splits)

If multiple producers are credited on a policy, split the commission:

1. Go to Clients > [Client] > Policies > [Policy ID]
2. Under Producers on This Policy, add team members
3. Set commission split for each (must total 100%):
   • Producer A: 70%
   • Producer B: 30%

BindPilot tracks each producer's earnings separately for payroll/compensation purposes.

Reconciliation

Carriers send commission statements monthly or quarterly. Reconcile them against BindPilot:

1. Go to Accounting > Commission Reconciliation

2. Upload your carrier statement (PDF or CSV)

3. BindPilot matches earned commissions to the statement:

   • Match — Commission in both BindPilot and statement
   • Missing — In statement but not in BindPilot (flag data entry error)
   • Extra — In BindPilot but not in statement (policy hasn't hit carrier books yet)

4. Review discrepancies and resolve:

   • Correct policy dates or premiums
   • Mark policies as not-issued
   • Add notes for auditing

5. Click Reconcile to finalize

Commission Hold-Back

Some carriers withhold commissions for 30–90 days (e.g., until payment clears). BindPilot accounts for this:

1. Under [Carrier] > Commission Holdback, set the days (30, 60, 90)
2. BindPilot adjusts expected payment dates in the reconciliation view

Commission Exports

Export commissions for accounting/payroll:

1. Go to Accounting > Commission Report
2. Choose period (month, quarter, year)
3. Choose breakdown (by carrier, by producer, by product)
4. Click Export to CSV or Export to Excel
5. Import into your accounting software or payroll system

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Next: Manage client records and sales pipeline.